Know what is on the shelf and what it is really costing you
Stock is where small businesses lose margin invisibly: expiry written off, a supplier price that went up eight months ago, a kitchen using a portion and a half for every portion sold, and a pallet of fakes nobody spotted. None of it appears as a line anywhere. It appears as a margin four points lower than the spreadsheet said.
The system holds both halves of every one of these problems already. What has been missing is the comparison.
1
onion consumed per five plates, exactly — the part-used remainder is carried, never rounded
0
picks that ignore expiry to save a walk
11km
the closest a counterfeit cluster is ever located, on purpose
12 things, and what each one is for
Where something needs an account of your own before it will work, it says so. A page that promises an integration nobody can switch on is the fastest way to lose the second month of a subscription.
Catalogue
One list of what you sell, and everything reads from it
Products and services with cost, price, tax, units, SKUs, images and stock. Quotes, invoices, the till, purchase orders and the warehouse all read the same row, so a price change happens once.
Inventory
You reorder before a customer asks, not after
Demand velocity and reorder points computed from the sales that already happened — statistics, not a guess and not an AI call. Fast, slow, dead and unrated, so the money tied up in stock nobody wants is visible.
Batches and expiry
Expiry write-offs stop being a surprise
Stock received in batches with dates, and the risk surfaced before the date rather than at it. The hook for pharmacy, food and agricultural inputs — and the reason a count matters.
Warehouse bins
Picking stops depending on whoever has worked there longest
Not how many you have — where they are, and in what order to walk. Rack codes, a walking sequence, and bins you can hold back for quarantine, damage or returns.
Directed picking
A pallet stops going out of date behind a newer one
Within one product the batch that expires first is sent even when it is further to walk. Across products the whole list is ordered by the walk, so it is one pass through the building rather than a tour dictated by the order somebody typed the lines. Says plainly what it is short rather than quietly picking less.
Cycle counts
You find out which bin drifts, instead of counting everything once a year
Count one bin, set it to what was counted, and see only what changed. The value of a weekly count is not the count — it is knowing which shelf loses things.
Stocktake and shrinkage
The gap between the system and the shelf becomes a number
Counted against expected, per item, per person who counted. A physical count always wins over what the ledger assumed, and the variance is recorded rather than absorbed.
Recipes and plate cost
A kitchen stops losing four margin points to nobody in particular
Say what a dish is made of and selling one takes the ingredients off the shelf. The next count then shows the difference between what should have been used and what was — which is where the margin goes. Ingredients with no cost on them are named rather than counted as free.
Menu margins
You find the two dishes that lose money among the thirty that do not
Every dish ranked by the margin actually being earned, worst first. A menu ordered by name hides exactly the rows worth looking at.
Product authentication
A farmer can tell whether the seed in their hand is real
A unique code under a scratch panel. The buyer checks it and gets an answer instantly. Every check is kept — including the ones on codes that are not yours, because a fake carries a code that is not in the database and a system that only records the hits cannot see counterfeiting at all.
Counterfeit clusters
You find out which town has a problem
Failed checks grouped by area, to about eleven kilometres and never closer. Enough to send somebody to look; never enough to accuse a particular shop on the evidence of some failed scans.
Rentals
Things that go out and come back stop going missing
Mark an item rentable, rent it, and see what is out and what is overdue.
None of this is a separate subscription
Same ledger, same customer record, same team — read from a different angle.
Try it against your own numbers
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Solo
$29
a month, including 3 seats
- ✓ Quotes, invoices, and the customer portal
- ✓ The full ledger — VAT, bank feeds, cash forecast
- ✓ The AI assistant, with a monthly allowance
- ✓ 3 seats included, then $14 each
- ✓ Unlimited free portal seats
Extra seats: $14/seat
Includes about $6 of AI work per seat each month — far more than a normal working month uses. Field seats are $5; customers, suppliers and your accountant are free.
Pro
$19
per seat, per month
- ✓ Everything in Solo
- ✓ No base charge — pay for exactly the seats you use
- ✓ Named agents on a schedule, and the overnight sweeps
- ✓ Field seats at $7 for drivers and technicians
- ✓ Public API, webhooks, and the MCP server
Includes about $15 of AI work per seat each month — far more than a normal working month uses. Field seats are $7; customers, suppliers and your accountant are free.
Business
$34
per seat, per month
- ✓ Everything in Pro
- ✓ Branches, consolidated reporting, multi-currency
- ✓ More than three times the agent allowance per seat
- ✓ Priority support
Includes about $50 of AI work per seat each month — far more than a normal working month uses. Field seats are $7; customers, suppliers and your accountant are free.
Enterprise
Custom
volume seats from $28 each
- ✓ Everything in Business
- ✓ Volume seat pricing from $28
- ✓ Single sign-on and directory sync
- ✓ Annual terms, purchase orders, invoicing
- ✓ Agent allowance pooled across the workspace, not rationed per seat
Includes about $50 of AI work per seat each month — far more than a normal working month uses. Field seats are $7; customers, suppliers and your accountant are free.